Let’s start with the basic:

  • Wake up smiling
  • Do some sport (morning + evening if possible)
  • Don’t leave your office with a big list of tasks
  • Be “inbox 0” two times a week, at least

Mail system⌗

First of all, if you using something else than Gmail, just stop it. Most extensions and tools in this article are working for gmail, and gmail is the standard.

Time⌗

Time is the most important part to organise. You cannot buy your time back, don’t lose it. First trick to have a better vision about the time: keep a physical clock in front of you, you are going to have a better visualization of the time.

Scheduling⌗

Spending more than 5 emails to have a meeting is really time consuming, you cannot aford it. Here are 2 of my solutions:

  • Vyte.in is a fabulous tool to book a meeting: you send your calendar with a shortcut to someone, he will define some time slots, and you just have to confirm to book the meeting. Good point is that you have a pro version, and you can customize the look and feel to show your brand, on the other side, it’s really impersonal, you cannot use it with the CEO of a big company.
  • Julie Desk is another very efficient solution, but also expensive (200 EUR/month). Julie is a virtual assistant. When you want to book a meeting, you put Julie in CC, and Julie is going to take care of everything.

But please, stop using your mail and you calendar on 2 screens to propose a meeting, it’s useless.

Procrastination⌗

Procrastination (from Latin’s “procrastinare”, that translates in to: the prefix pro-, ‘forward’, and the suffix -crastinus, ‘till next day’ from cras, ‘tomorrow’) is the avoidance of doing a task that needs to be accomplished. Sometimes, procrastination takes place until the “last minute” before a deadline. Procrastination can take hold on any aspect of life—putting off cleaning the stove, repairing a leaky roof, seeing a doctor or dentist, submitting a job report or academic assignment or broaching a stressful issue with a partner. Procrastination can lead to feelings of guilt, inadequacy, depression, and self-doubt.

You cannot afford to lose your time, so I will give you 1 tool to increase your productivity:

  • Freedom is putting you offline on all your devices, you click, define a slot, and it’s done.

Big Brother⌗

When we are able to manage our time, we can start to manage our contacts.

Profiles⌗

We have two type of profiling:

  • individuals
  • companies

For a company, you can use datanyze, it will find all information:

  • Technology stack
  • Social Links
  • People working in this company

For an individual, you can use Linkedin Sales Navigator (ex-Rapportive), it will give you a lot of information about people.

Often, we go on a website, copy a sentence and paste it on Google Images, Amazon, etc… It’s finished: you need yo use Sales Search

Contacts⌗

For Contact management, first tool to install is Ever Contact, it will analyze the signature and add it inside your google contact.

(add fullcontact and conspire 17:00)

Content⌗

Pocket is a fabulous tool to manage the content that you are browsing: you reduce the distraction during the day, put some tags on your content and read it later.